ZPlatform’s AI Prompt Manager & Saver

What It Does

ZPlatform’s AI Prompt Manager is a Chrome extension that helps you save, organize, and reuse AI prompts for ChatGPT, Claude, Gemini, and similar tools

It removes copy-paste, scattered notes, and lost prompts by keeping a searchable, categorized library inside your browser.

Core Purpose: Turn prompt management into a simple workflow—save once, find quickly, reuse anywhere.

Features

1. Save & Organize Prompts

Create prompts with:

• Title: Quick identifier
• Category: Group by purpose (e.g., “Marketing”, “Coding”, “Customer Support”)
• Tags: Multiple tags for flexible filtering
• Content: Full prompt text

Why It Matters: Organize hundreds of prompts without relying on bookmarks or files.

2. Category Management System

• Managed Categories: Create, view, and delete categories in one place
• Auto-Discovery: Categories are created from prompts when you assign them
• Category Dropdown: Quick selection in the editor; includes an option to add new categories
• Category Filter: Filter the list by category

Use Case: Separate prompts by workflow (e.g., Content, SEO, Email, Documentation).

3. Tag-Based Organization & Filtering

• Clickable Tag Chips: Tags appear as chips; click to filter
• Comma-Separated Input: Add multiple tags
• Instant Filtering: Click a tag to search for it instantly

Example Tags:

• #SEO, #social-media, #email-marketing
• #code-review, #debugging, #documentation
• #tone-formal, #tone-casual, #long-form

4. Powerful Search Functionality

• Real-Time Search: Searches title, content, category, and tags
• No-Click Filtering: Results update as you type
• Combined Filters: Use search with category filters

Search Examples:

• Type “email” to find all email prompts
• Type “tone-formal” to find prompts with that tag
• Combine search with category filter for precise results

5. Version History & Control

• Automatic Versioning: Every save creates a new version
• Version History Dialog: View all versions with timestamps
• Version Actions:
• View: Preview any version
• Copy: Copy version content to clipboard
• Revert: Restore an older version as the current one

Version Notes:

• “Initial” for first saves
• “Edited” for subsequent saves
• “Revert to vX” when reverting

Use Case: Experiment safely, compare versions, or undo changes.

6. Share & Download Options

Share Options:

• Web Share API: Native share on supported devices
• Social Share Links: Fallback opens X/Twitter, LinkedIn, and Reddit with pre-filled content

Download: Save individual prompts as .txt files (filenames from prompt titles)Use Cases: Sharing with teammates, creating documentation, or backing up favorites.

7. Export & Import System

• Export: Download all prompts and categories as a JSON file (zplatform-prompts.json)
• Import: Replace current data from a JSON file
• Backup & Transfer: Move prompts between browsers or devices

Export Format:

{

  "prompts": [...],

  "categories": [...],

  "exportedAt": 1234567890,

  "app": "ZPlatform's AI Prompt Manager"

}

Use Cases:

• Backup before major changes
• Transfer to a new browser/device
• Share collections with team members

8. Smart State Persistence

• Editor State: Remembers open editor and all field values
• Search & Filters: Remembers search query and selected category
• Seamless Resumption: Continue exactly where you left off after closing/reopening

How It Works: State is saved automatically when you:

• Type in any field
• Change search/filter
• Open/close the editor

9. User Interface

• Dark Theme: Low-light friendly
• Compact Layout: Efficient use of space
• Clear Hierarchy: Header, controls, editor, list, footer
• Accessible: ARIA labels and keyboard navigation

10. Safety Features

• Double Confirmation for Clear All: Two confirmation dialogs prevent accidental deletion
• Individual Delete Confirmation: Confirm before deleting a single prompt
• Version Protection: History preserved even after edits

AI Prompt Manager Examples

Example 1: Marketing Team Workflow

Scenario: A marketing team manages prompts for social, email, and blog content.Setup:

1. Create categories: “Social Media”, “Email Campaigns”, “Blog Posts”
2. Add prompts like:

• Title: “LinkedIn Post Generator”
• Category: “Social Media”
• Tags: #linkedin, #professional, #b2b
• Content: “Create a professional LinkedIn post about [topic]…”

Workflow:

• Filter by “Social Media” to see all social prompts
• Click #linkedin to find LinkedIn-specific prompts
• Share a prompt with the team
• Export the library for backup

Result: Faster content creation with consistent prompts.

Example 2: Developer’s Coding Assistant

Scenario: A developer saves prompts for code review, debugging, and documentation.Setup:

1. Categories: “Code Review”, “Debugging”, “Documentation”
2. Prompts like:

• Title: “JavaScript Code Review”
• Category: “Code Review”
• Tags: #javascript, #security, #best-practices
• Content: “Review this JavaScript code for security vulnerabilities…”

Workflow:

• Search “security” to find security-related prompts
• Use version history to compare prompt iterations
• Copy a prompt version for reuse
• Export for team sharing

Result: Quick access to vetted, evolving prompts.

Example 3: Content Creator’s Prompt Library

Scenario: A creator uses prompts for YouTube scripts, blog outlines, and social posts.Setup:

1. Categories: “YouTube”, “Blog”, “Social”
2. Tags: #video-script, #blog-outline, #tone-casual, #tone-formal
3. Organize by content type and tone

Workflow:

• Filter by category, then click a tag for tone/style
• Use version history to refine prompts over time
• Share successful prompts to social
• Download favorites as text files

Result: Organized, reusable prompts that improve over time.

Privacy & Security

Data Storage

• Local-Only: All data stored locally in your browser via Chrome’s storage API
• No Cloud Sync: Data never leaves your device
• No Accounts: No login or registration
• No Tracking: No analytics or telemetry

Permissions

• Storage Permission Only: Required for local saving
• No Host Permissions: Cannot access website content
• No Background Activity: No background scripts

Data Export & Control

• Full Export: Export your data anytime
• Complete Deletion: Clear all data or delete individual prompts
• No Data Sharing: Data is not shared with external services

Privacy Statement

Your prompts, categories, and UI preferences are stored locally. They are not transmitted to any server, shared with third parties, or used for analytics. You own and control your data completely.Data Storage Locations:

• Chrome: chrome.storage.local (browser-specific)
• Firefox: browser.storage.local (browser-specific)

Best Practices:

• Export regularly for backup
• Be cautious when importing files from unknown sources
• Clear data before sharing your device if needed

How to Use

Installation

1. Download the extension from the Chrome Web Store (or Firefox Add-ons)
2. Click “Add to Chrome” (or “Add to Firefox”)
3. Confirm permissions (storage only)
4. Pin the extension to the toolbar

Getting Started

First Launch:

1. Click the extension icon
2. You’ll see an empty state: “No prompts yet. Click ‘New Prompt’ to create one.”

Creating Your First Prompt

Step-by-Step:

1. Click “New Prompt”
2. Fill in the form:

• Title: “Email Subject Line Generator”
• Category: Type a new category or select from dropdown (e.g., “Marketing”)
• Tags: #email, #subject-line, #marketing
• Content: Your prompt text

1. Click “Save”

Your prompt appears in the list.

Organizing with Categories

Creating Categories:

• Method 1: While creating/editing a prompt, select “+ Add new category…” in the dropdown
• Method 2: Click “Manage Categories” → type a name → “Add”

Using Categories:

• Use the category filter dropdown to show prompts from one category
• Categories appear as badges on each prompt

Deleting Categories:

• Click “Manage Categories”
• Click “Delete” next to a category
• Confirm deletion
• Note: Prompts using that category will have their category cleared

Using Tags Effectively

Adding Tags:

• In the editor, enter comma-separated tags: #seo, #blog, #long-form

Filtering by Tags:

• Click any tag chip in the prompt list to filter by that tag

Tag Best Practices:

• Use consistent naming (e.g., #tone-formal not #formal-tone)
• Combine general tags (#marketing) with specific ones (#email-subject)
• Use tags for cross-category filtering (e.g., #urgent across categories)

Searching Prompts

Basic Search:

1. Type in the search box
2. Results update as you type
3. Searches title, content, category, and tags

Advanced Search Tips:

• Combine search with category filter
• Use specific keywords from your prompts
• Search tag names directly

Editing Prompts

Editing Process:

1. Find the prompt in the list
2. Click “Edit”
3. Modify fields
4. Click “Save”

Version History:

• Each save creates a new version
• Access via “Versions” on any prompt
• View, copy, or revert any version

Using Version History

Viewing Versions:

1. Click “Versions” on a prompt
2. See all versions sorted newest first
3. Each shows version number, note, and timestamp

Copying a Version:

1. Open version history
2. Click “Copy” on a version
3. Content copied to clipboard

Reverting to a Version:

1. Open version history
2. Click “Revert” on a version
3. Confirm
4. That version becomes the current one (new version created)

Use Case Example:

• You edit a prompt multiple times
• Open version history to compare
• Revert to an earlier, better version

Sharing & Downloading

Sharing a Prompt:

1. Click “Share” on a prompt
2. If Web Share supported: Native share menu appears
3. Fallback: New tabs open for X/Twitter, LinkedIn, Reddit with pre-filled content

Downloading a Prompt:

1. Click “Download” on a prompt
2. A .txt file downloads with the prompt content
3. Filename is based on the prompt title

Exporting Your Library

Export Process:

1. Click “Export”
2. A zplatform-prompts.json file downloads
3. Contains all prompts and categories

Export File Contents:

• All prompts (including versions)
• All categories
• Export timestamp
• App identifier

Importing Prompts

Import Process:

1. Click “Import”
2. Select a JSON file exported from the extension
3. Confirm replacement (your current data will be replaced)
4. After import, your library reflects the imported data

Import Scenarios:

• Restore from backup
• Transfer between browsers/devices
• Import a team’s prompt library

Important Notes:

• Import replaces all current prompts and categories
• Export first as a backup
• Only import files exported from this extension (or compatible format)

Clearing All Data

Clear All Process:

1. Click “Clear All” (red button)
2. First confirmation: “Are you sure you want to clear ALL prompts?”
3. Second confirmation: “This action is permanent. Confirm again to clear ALL prompts.”
4. If both confirmed, all prompts are deleted

What Gets Cleared:

• All prompts (including versions)
• Categories remain until manually deleted via “Manage Categories”

Safety:

• Double confirmation prevents accidents
• Export before clearing for backup

Advanced Workflow Tips

1. State Persistence:

• Start a prompt, close the popup, and return later to continue
• Search and filter selections are remembered

2. Bulk Organization:

• Import an organized collection
• Use consistent category and tag naming
• Export periodically for backup

3. Team Collaboration:

• Share individual prompts via Share button
• Export and share the JSON file
• Each team member can import into their extension

4. Prompt Refinement:

• Edit prompts multiple times (version history tracks changes)
• Compare versions to find the best
• Revert if needed

5. Quick Access Workflow:

• Use consistent categories (e.g., always “Marketing” not “Marketing” and “marketing”)
• Use descriptive tags for quick filtering
• Keep titles concise and searchable

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Frequently Asked Questions

General Questions

Is this extension free?

A: Yes, it’s free to use.

Does this extension work offline?

Yes. Once installed, it works offline. Data is stored locally.

Will my data sync across devices?

No. Data is stored locally. Use Export/Import to transfer between devices.

What browsers are supported?

Chrome (Chromium-based) and Firefox. The extension uses standard WebExtension APIs.

How much storage does it use?

Depends on prompt count and size. Typically under a few MB. Chrome storage limits apply, but normal usage stays within limits.

Features & Functionality

Can I organize prompts into folders or subcategories?

Currently, categories are flat. Use tags for more granular grouping.

Is there a limit to how many prompts I can save?

Limited by browser storage (usually 5–10 MB). In practice, thousands of prompts are fine.

Can I search within prompt content?

Yes. Search scans title, content, category, and tags.

Can I batch delete prompts?

Currently, delete prompts individually. Use “Clear All” to remove everything (with double confirmation).

Do prompts sync if I use multiple browsers?

No. Each browser has its own storage. Export from one browser and import into another to sync.

Can I edit tags after creating a prompt?

Yes. Click “Edit” on any prompt to modify tags and other fields.

Version History

How many versions are kept?

All versions are kept. Older versions aren’t automatically deleted.

Can I delete old versions?

Not individually. When you delete a prompt, all its versions are deleted.

What happens to versions when I revert?

A new version is created with the reverted content. The original history remains intact.

Are versions stored separately from the current prompt?

Versions are part of the prompt data structure and stored together.

Export & Import

What format is the export file?

JSON. Openable in a text editor and importable back into the extension.

Can I edit the export file manually?

Yes, but maintain valid JSON. Errors can break import.

Can I import prompts from other tools?

If you can convert them to the extension’s JSON format, yes. Export first to see the structure.

What happens if I import a file with the same prompt IDs?

They are treated as new prompts. Duplicates may appear unless you clear first.

Categories & Tags

Can I have prompts without a category?

Yes. Use “General” or leave it empty.

Can I rename a category?

Not directly. Delete the old category, create the new one, and edit prompts to use the new category.

Are tags case-sensitive?

Tags are stored as entered. Use consistent capitalization.

Can I filter by multiple tags at once?

Currently, click one tag at a time. Use search to find prompts matching multiple terms.

Privacy & Security

Does the extension send data to servers?

No. Everything is stored locally.

Can the extension access my browsing history?

No. It only uses the storage permission.

Does the extension work on private/incognito mode?

Yes, if you enable “Allow in incognito” in extension settings.

What happens if I uninstall the extension?

Data is deleted. Export before uninstalling if you want to keep your prompts.

Is my data encrypted?

Data is stored in browser storage (not encrypted by default). If you use device encryption, storage is protected at that level.

Troubleshooting

My prompts disappeared after updating the extension.

Updates shouldn’t delete data. Check:

• Extension wasn’t uninstalled/reinstalled
• Browser storage wasn’t cleared
• Try exporting to verify data exists

Search isn’t finding my prompts.

Check:

• Search is case-insensitive
• No category filter blocking results
• Try searching by exact words from the prompt

The popup doesn’t remember my editor state.

State saves on input. If it’s not persisting:

• Ensure the extension has storage permission
• Check browser storage isn’t disabled
• Try closing/reopening the popup

Import fails with “Invalid import file.”

Ensure:

• File is valid JSON
• File was exported from this extension (or matches the expected structure)
• File isn’t corrupted

Version history shows old dates.

Timestamps use local time. If incorrect, check your system clock.

Share button opens multiple tabs.

This is the fallback when Web Share API isn’t available. Each tab opens a different social platform. You can close the ones you don’t need.

Conclusion

ZPlatform’s AI Prompt Manager centralizes prompt management so you can reuse effective prompts, iterate with version history, and organize with categories and tags.Key Takeaways:

1. Local-first: Your data stays on your device, giving you full control
2. Organized access: Categories and tags help you find prompts quickly
3. Version control: Experiment safely and revert when needed
4. Share and collaborate: Export/import and share options support team workflows
5. Persistent state: Continue where you left off

Who Benefits Most:

• Content creators managing multiple prompt types
• Developers using AI for code tasks
• Marketers organizing campaigns
• Teams sharing prompt libraries
• Anyone using AI tools regularly

Getting the Most Out of It:

• Use consistent category and tag naming
• Export regularly for backup
• Use version history to refine prompts
• Organize early; reorganizing later is harder

ZPlatform’s AI Prompt Manager turns prompt management from a chore into a productive workflow. Start saving your prompts today and build a library that grows more valuable over time.

Ready to Get Started?

Install the extension, create your first prompt, and explore the features. As your library grows, you’ll appreciate the organization, search, and version control.For more resources, visit ZPlatform.AI for AI tool reviews, deals, and freebies.

Created by Alston Antony—discover more free extensions and apps on his website.